Policies and Procedures

The Planning Process

WORK FLOW

1). PLANNING + DESIGN WORKBOOK: Upon signing, you will receive a planning + design workbook to kick things off! Once we've received your responses, we'll have you set up an initial zoom call to discuss it. This is where we discuss everything - how you met, what you want to prioritize, budget, favorite colors, family dynamics, etc. We do this over Zoom to share screens and ensure I understand your likes/dislikes. This then sets the groundwork for me to begin my design process.

2). HIRE HAVE-TO-HAVE VENDORS: Now that I know more about your style and vibe, I will start reaching out to some vendors who I think will be a good fit for the two of you. We will work to hire the following as it feels right:

• Catering / Bar Service

• Photography/Videography

• Music (Ceremony + Reception)

• Hair and Makeup

• Transportation

• Officiant

• Tent

While we chip away at hiring the above vendors, I will be working over a few months on design boards. Once those are presented and approved, we will …

3). HIRE DESIGN-FOCUSED VENDORS. Not that these vendors aren’t “have-to-haves,” but how much we spend on them usually lands on a sliding scale. We like to see where the other items land and know what we have left in the budget for these vendors. These will include:

• Rentals

• Florals

• Lighting / Draping

• Stationery / Signage / Branding

• The Details (Welcome Boxes, Dessert/Cake)

• Experiential Vendors (Photo Booth, Audio Guest Book, Champagne Cart)

Design boards are typically presented between the 10-12 month mark to ensure your style and preferences do not change.

4). THE IN-BETWEEN: Depending on how long you’re planning for, there may be some downtime between hiring vendors and the following steps. And that’s OK! Usually, you will have your tasting with your caterer over the winter - YAY - and then you start to think about sending out your invitations. Once you start thinking about getting the “yes” and “no”’s, we will begin getting into the final coordination and detail process.

5). THE COORDINATION PROCESS: Around the 90-day mark, you will receive a questionnaire to get you thinking about all the final planning decisions you need to make. EX. Do you want to do parent dances? Do you want to cut a cake? Would you like to be introduced into the reception? We will then begin putting together the final timeline. We will also begin contacting your vendor team to start coordinating back-of-house details.

6). GUEST WRANGLING AND THE LET-GO: Your biggest to-do in the last eight weeks is getting the final RSVPs, doing your seating plan, and making final payments :). Then we hope you can let go of all the details in your brain and know they are in ours!

DECISIONS

You are responsible for decisions made about your event. We have excellent knowledge about the wedding industry and will always share our honest thoughts and opinions with you. However, it is up to you to decide which, if any, to act upon. The vendors to who we refer you to are professionals with proven track records and excellent reputations. But our referral is just that - a referral. You will still need to decide whether or not to move forward into a relationship with that person or company. We ask that you keep up-to-date as possible and never be afraid to CC us on emails!

TRANSPARENCY

If we ever say or do something that upsets you or does not feel right, please bring it up to us. We created this company to serve you, your needs, and your wedding day vision. We are partners, so there is sometimes a break in communication. We operate collaboratively and pride ourselves on transparency throughout the planning process. We care about you not only on a professional level but personally as well. Please feel free to reach out whenever you think something needs to improve in our process.